Have you been referred for a job position and need to write an email to express your interest? In this article, we will guide you through the process of crafting an effective email that can help you get noticed and increase your chances of landing an interview. We will provide examples that you can customize to fit your specific situation and highlight key points to include, ensuring that your email stands out and makes a positive impression. So, let’s dive into the details of “How Do You Write an Email When You Have Been Referred.”
How to Write an Email When You Have Been Referred
When you are referred for a job, it is important to write a well-crafted email to the hiring manager or recruiter. This email should introduce yourself, express your interest in the position, and thank the person who referred you. Here are some tips for writing an effective referral email:
- Subject Line: Keep your subject line concise and informative. It should clearly state that you are a referral and for what position you are applying.
- Salutation: Begin your email with a formal salutation, such as “Dear [Hiring Manager’s Name]” or “Dear [Recruiter’s Name].” If you do not know the person’s name, you can use a generic salutation, such as “Dear Hiring Manager.”
- Introduction: Introduce yourself and explain how you learned about the job opportunity. Be sure to mention the name of the person who referred you and how you know them. For example, you might say, “My name is [Your Name] and I am writing to express my interest in the [Position Name] position at [Company Name]. I was referred to this position by [Referrer’s Name], who is a [Referrer’s Title] at [Referrer’s Company].
- Express Your Interest: Briefly explain why you are interested in the position and why you are qualified for it. Highlight your relevant skills and experience, and be sure to tailor your email to the specific requirements of the job posting.
- Thank the Referrer: Take the time to thank the person who referred you for the opportunity. This shows your appreciation and demonstrates your professionalism.
- Call to Action: Conclude your email with a call to action. This could be a request for an interview, a request for more information about the position, or simply a statement that you are available for an interview at the hiring manager’s convenience.
- Professional Closing: End your email with a professional closing, such as “Sincerely” or “Best regards.” Include your full name and contact information so that the hiring manager can easily get in touch with you.
By following these tips, you can write an effective referral email that will increase your chances of getting an interview and landing the job.
Email Templates for Job Referral
Referral for a Job Opening
Dear [Hiring Manager name],
I hope this email finds you well. My name is [Your name] and I am writing to you today to refer [Candidate name] for the [Job title] position that I saw advertised on [Job board or company website]. I have known [Candidate name] for [Number] years and have had the pleasure of working with them on several projects.
I believe that [Candidate name] would be an excellent fit for this role because they are a highly skilled and experienced professional with a proven track record of success. They are also a highly motivated and enthusiastic individual who is always willing to go the extra mile. I am confident that they would be a valuable asset to your team and would make a significant contribution to your company.
I would be happy to provide you with more information about [Candidate name] if you would like. Please feel free to contact me at [Your email address] or [Your phone number].
Thank you for your time and consideration.
Sincerely,
[Your name]
Referral for a Promotion
Dear [Manager name],
I hope this email finds you well. I am writing to you today to refer [Candidate name] for the [Promotion title] position that I saw advertised internally. I have had the pleasure of working with [Candidate name] for [Number] years and have been consistently impressed with their performance and dedication to their work.
In their current role, [Candidate name] has consistently exceeded expectations and has taken on additional responsibilities beyond their current job description. They have a strong track record of success in [List of accomplishments]. They are also a highly skilled and experienced professional with a deep understanding of our company’s products and services.
I believe that [Candidate name] would be an excellent fit for this promotion because they have the skills, experience, and motivation to be successful in this role. They are a highly motivated and results-oriented individual who is always willing to go the extra mile. I am confident that they would make a significant contribution to our team in this new role.
I would be happy to provide you with more information about [Candidate name] if you would like. Please feel free to contact me at [Your email address] or [Your phone number].
Thank you for your time and consideration.
Sincerely,
[Your name]
Referral for a Scholarship
Dear [Scholarship Committee],
I am writing to refer [Candidate name] for the [Scholarship name] scholarship. I have known [Candidate name] for [Number] years and have been consistently impressed with their academic achievements and their commitment to their community.
[Candidate name] is a highly motivated and intelligent student who has a strong track record of academic success. They have consistently earned high grades in their classes and have been on the honor roll every semester. They are also actively involved in extracurricular activities, such as [List of activities].
In addition to their academic achievements, [Candidate name] is also a compassionate and caring individual who is always willing to help others. They have volunteered their time at [List of volunteer activities] and have always been willing to lend a helping hand to those in need.
I believe that [Candidate name] would be an excellent recipient of the [Scholarship name] scholarship. They are a deserving student who would make a significant contribution to your community. I highly recommend them for this scholarship.
Thank you for your time and consideration.
Sincerely,
[Your name]
Referral for a Business Opportunity
Dear [Business contact name],
I hope this email finds you well. My name is [Your name] and I am the owner of [Your business name]. I am writing to you today to refer [Candidate name] for the [Business opportunity].
I have known [Candidate name] for [Number] years and have been consistently impressed with their business acumen and their ability to get things done. They are a highly motivated and results-oriented individual who is always willing to go the extra mile.
[Candidate name] has a strong track record of success in [List of accomplishments]. They are also a highly skilled and experienced professional with a deep understanding of the [Industry] industry. I believe that they would be an excellent partner for you in this business opportunity.
I would be happy to provide you with more information about [Candidate name] if you would like. Please feel free to contact me at [Your email address] or [Your phone number].
Thank you for your time and consideration.
Sincerely,
[Your name]
Referral for a Mentorship Program
Dear [Mentor name],
I hope this email finds you well. My name is [Your name] and I am writing to you today to refer [Mentee name] for the [Mentorship program name] program.
I have known [Mentee name] for [Number] years and have been consistently impressed with their work ethic and their desire to learn and grow. They are a highly motivated and ambitious individual who is always looking for ways to improve themselves.
[Mentee name] is a recent graduate of [School name] with a degree in [Major]. They are currently working as a [Job title] at [Company name]. They are eager to learn more about [Industry] and are looking for a mentor who can help them develop their skills and knowledge.
I believe that [Mentee name] would be an excellent fit for the [Mentorship program name] program. They are a deserving individual who would benefit greatly from the guidance and support of a mentor. I highly recommend them for this program.
Thank you for your time and consideration.
Sincerely,
[Your name]
Referral for a Volunteer Opportunity
Dear [Volunteer coordinator name],
I hope this email finds you well. My name is [Your name] and I am a volunteer at [Volunteer organization name]. I am writing to you today to refer [Candidate name] for the [Volunteer opportunity] position.
I have known [Candidate name] for [Number] years and have been consistently impressed with their compassion and their commitment to helping others. They are a highly motivated and caring individual who is always willing to go the extra mile.
[Candidate name] has a strong track record of volunteering in their community. They have volunteered their time at [List of volunteer activities] and have always been willing to lend a helping hand to those in need.
I believe that [Candidate name] would be an excellent addition to your volunteer team. They are a deserving individual who would make a significant contribution to your organization. I highly recommend them for this volunteer opportunity.
Thank you for your time and consideration.
Sincerely,
[Your name]
Referral for a Networking Event
Dear [Event organizer name],
I hope this email finds you well. My name is [Your name] and I am a member of the [Networking group name]. I am writing to you today to refer [Candidate name] for the [Networking event name] event.
I have known [Candidate name] for [Number] years and have been consistently impressed with their networking skills and their ability to build relationships with others. They are a highly motivated and outgoing individual who is always looking for opportunities to connect with new people.
[Candidate name] is a [Job title] at [Company name]. They are eager to learn more about [Industry] and are looking for opportunities to network with other professionals in the field.
I believe that [Candidate name] would be an excellent addition to your networking event. They are a deserving individual who would benefit greatly from the opportunity to connect with other professionals in their field. I highly recommend them for this event.
Thank you for your time and consideration.
Sincerely,
[Your name]
How To Write an Email When You Have Been Referred
Receiving a referral is a great opportunity to network and potentially land a new job. It means that someone who knows you and your work thinks you’re a good fit for a role. But before you get too excited, take some time to craft a well-written email to the person who referred you. The goal of this email is to thank the referrer for their support, express your interest in the position, and highlight your qualifications.
Subject Line
The subject line is your first chance to make a good impression, so make sure it’s clear and concise. It should include the name of the position you’re applying for, as well as your name.
Salutations
If you know the recipient well, you can address them by their first name. Otherwise, it’s best to use their last name or title.
Body of the Email
The body of your email should include the following elements:
1. A brief thank-you note: Express your gratitude to the referrer for taking the time to recommend you for the position. Mention how much you appreciate their support.
2. A statement of interest: Make it clear that you’re interested in the position and why. If you’re applying for a specific job, mention the position title and company name. If you’re open to any opportunities, express your general interest in the field or industry.
3. A highlight of your qualifications: Briefly summarize your relevant skills, experience, and education. Be sure to tailor your qualifications to the specific position you’re applying for. If you have any unique or impressive qualities that make you a good fit for the role, be sure to mention them.
4. A call to action: Let the referrer know what you’d like them to do next. This could be anything from forwarding your resume to the hiring manager to scheduling an interview. Be specific and polite.
Closing
Thank the referrer again for their help and express your hope that you’ll have the opportunity to meet with them soon. Keep your closing paragraph brief and professional.
Signature
Include your full name, contact information, and any relevant social media links in your signature. This makes it easy for the referrer to get in touch with you if they have any questions.
Additional Tips
- Proofread your email carefully before you send it. Make sure there are no typos or grammatical errors.
- Keep your email concise and to the point. The referrer is busy and doesn’t have time to read a long email.
- Be yourself and let your personality shine through. The referrer is more likely to remember you if you’re genuine and friendly.
- Send your email as soon as possible after you receive the referral. This shows that you’re excited about the opportunity and that you’re serious about your job search.
- Don’t forget to follow up with the referrer after you’ve applied for the position. Let them know how the application process is going and thank them again for their support.
Writing Emails After a Referral
1. How can I properly express my sincere gratitude to the person who referred me?
Begin your email by expressing your genuine appreciation for their referral. Show enthusiasm and highlight the significance of the opportunity. If possible, share how their recommendation has positively influenced your current situation or prospects. Remember to be specific and authentic in your expression of thanks.
2. What should I include in the subject line and opening paragraph of my email?
Craft a clear and concise subject line that accurately reflects the purpose of your email. For instance, you could use “Thank You for the Referral.” In the opening paragraph, reiterate your appreciation for the referral and express your excitement about the opportunity. Mention the name of the person who referred you and briefly explain the context of the referral.
3. How can I effectively highlight my skills and qualifications in the email?
Highlight your relevant skills, qualifications, and experiences that align with the position or opportunity for which you are being referred. Provide specific examples and accomplishments that demonstrate your value and suitability for the role. Ensure that your examples are tailored to the requirements of the position. Be concise and focused on the key skills and qualities that make you a strong candidate.
4. Is it appropriate to include a call to action in the email?
While expressing gratitude is the primary purpose of the email, you may consider including a polite call to action if appropriate. For instance, you could respectfully request an informational interview or ask for additional information about the position or opportunity. Be cautious not to be pushy or overly assertive, and ensure that your request is relevant and reasonable. Let your enthusiasm and gratitude guide your tone.
5. How should I end the email and what tone should I adopt?
Conclude your email by reiterating your appreciation and expressing your continued interest in the opportunity. You may also express your willingness to provide additional information or answer any questions. Maintain a professional and polite tone throughout the email, and proofread carefully before sending. Ensure that your email is free of errors and reflects your attention to detail.
6. Is it necessary to follow up after sending the initial email?
Following up to show your continued interest and enthusiasm is generally recommended. Consider sending a follow-up email approximately a week after your initial message. In your follow-up, respectfully inquire about the status of the referral and express your availability for further discussions or interviews. Remember to be patient and persistent in your follow-up efforts, but avoid being overly intrusive.
7. How can I tailor my email when applying for jobs found on online platforms?
When applying for jobs discovered on online platforms, your initial email should include specific details about where you found the position. Mention the platform or website where you came across the opportunity, and if there is a specific job ID or reference number, be sure to include it. This information helps the recipient quickly identify the role you are applying for and streamline the process.
Thanks for Reading!
Hey there, folks! I hope you found this little guide on how to write an email when you’ve been referred helpful. I tried to cover all the bases, but if you have any other questions, feel free to drop them in the comments below and I’ll do my best to answer them.
And don’t forget to visit us again later for more tips and tricks on all things career-related. We’ve got a whole treasure trove of knowledge just waiting to be explored, so come on over and let’s make your job search a breeze!